Contracts Contract pricing is managed as a contract with the customer's parent company. When an order is placed for an affiliate of a parent company, pricing for the order will default to the parent company’s established contract prices. Contract pricing is consistent for all customers that are affiliated with the same parent company. In the case of a contract with an individual customer, that customer’s information must be entered in both Customer and Parent forms. Customers are affiliated with a parent company on the Customer form using the Parent Company drop list. A contract is also useful for tracking an Open to Buy purchase order. Typically, the contract description used for this type or purchase order is the same as the customer's purchase order number. The amount purchased and the amount still available for purchase under this Open to Buy purchase order is reported using the Contract Fulfillment report on the Products form. Creating a new Contract 1) Before beginning a contract, parent company and vendor price list information must be completed on their respective forms. If the Contracts subform is not positioned on a blank, new record, click the button at the bottom of the Contracts subform. 2) Select a Parent Company name from the drop list 3) Enter a description for the contract that will be shown on subsequent orders. For Open to Buy purchase orders, this description is usually the same as the customer's purchase order number. 4) Enter the contract's Begin Date and End Date. These dates are not required; however, if either is available, when a contract item is added to an order, the user will be alerted if the order's Ship Date is outside the allowable date range. 5) Select a base price list. This would be the vendor's price list to use as a starting point when an item is added to a contract. 6) If needed, enter a percentage discount to deduct from the base price list as items are added to the contract. 7) Enter the gross margin (GM) for calculating the customer's suggested retail price (SRP). BrokerForce will deduct any contract discount and then calculate the customer's SRP for each item added to a contract. The SRP will be rounded to the nearest nine cents if the Nearest 9 check box is checked. The Discount, SRP, and Nearest9 controls may be changed dynamically before items are added to the contract. 8) Enter the commissions percentage to apply to the contract's orders. This will be the percentage used for items added to an order unless an individual contract item has a commission percentage other than 0%. 9) Enter any Note regarding the contract up to 255 characters in length. Adding Items to a Contract 1) On the Product form, select "Contract" pricing and then select a contract or enter a new one in the Contracts subform. When "Contract" pricing is selected, the Vendor Products subform will be split into two windowpanes; Vendor Products, and a datasheet view of the Contract Items subform. 2) Select an item in the Vendor Products subform that is not in the Contract Items subform. If the item is not in the contract a message will be displayed saying so underneath the product name on the Product form and the button will become visible. 3) Click the button. The item will be added to the contract using the parameters specified in the Contracts subform. That is, price, SRP, and rounding to the nearest nine cents will be calculated based on any discount, GM, and rounding values set in the Contracts form. Any of the values in the Contract Items subform may be changed from their default values established when items are added using the button. 4) A quantity may be entered as a reference for the contract item either as a goal or commitment. This number will be used on the Contract Products and Contract Fulfillment reports. This number is used to track Open to Buy purchase orders. 5) If a CommPct other than 0% is entered, this commission rate will override the base commission rate entered for the contract. Note: The Vendor Products and Contract Items subforms are synchronous. Selecting an item in either windowpane selects the item's counterpart in the opposite windowpane. A contract may be duplicated by clicking the button just above the contract items window. Copyright ©1995-2001 DataForce, Inc.